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Graduate Move Out

Spring 2026 Move Out Information

Students with an expiring graduate housing contract in Spring Quarter 2026 must leave their building and complete all move out checklist items and their checkout by 12:00 p.m. (noon) CDT on June 13, 2026.

Current residents without a summer contract can submit a Late Stay Booking in the Housing Portal between 9:00 a.m on May 4 and 5:00 p.m. on May 22. The Late Stay Booking will extend your Spring Quarter booking from June 13-June 30, and you will be charged the per unit nightly rate for those two weeks regardless of your actual length of stay. Graduating students are an exception to this policy as they will not be charged for a late stay from June 13-June 16 to allow for Commencement ceremony attendance. 

Please be sure to only submit the Late Stay Booking if you are okay with those charges. Students who book for Late Stay will move out by 12:00 p.m. (noon) CDT on June 30, 2026. There are no exceptions and everyone with a late stay booking and no summer contract must move out by this deadline. 

Rates for Full Late Stay: June 13 – June 30 

Rates for Graduating Students: June 16 – June 30 

The check-out process has three steps:

1. Complete the move out checklist (available on this page)
2. Vacate your unit
3.  and turn in your key(s) and any issued access cards to the Engelhart or McManus front desks.

Move Out Checklist

When you are ready to move out, please complete the move out checklist below:

• Pack/remove your belongings
• Clean your room/suite/apartment
• Dispose of waste/recycling in proper receptacles
• Ensure all furniture allocated to the room is present
• Close/latch windows and close window coverings
• Set thermostat to low
• Double check your apartment for personal belongings
• Turn out lights and lock the door
• Return your assigned keys and any issued access cards to your desk. Secure keys in the key drop box at the desk if the desk is closed. Garrett Place residents should return keys to the Engelhart Desk and should not leave them in their mailbox. If the desk is closed, please also . 
• Pick up any remaining mail/packages
•  Check-out after you remove your belongings, and clean your space
• Each contract holder must submit the checkout form to complete their check-out.

What to Expect as you Check-Out / Damages

• Students must completely clean and empty apartments, including storage units where applicable, before they return their keys to the area desk.
• Students/other occupants who fail to return keys/cards at the time of check-out will be charged $106 for a lock change and $25 per card.
• Residential Services staff will review the condition of your room and may assess charges to restore the room to its original condition, remove excessive trash or belongings, and/or cleaning. Charges will be equally split among apartment residents as appropriate. If a student wishes to take full responsibility for a damage charge, they should email a short statement to the graduate housing Resident Director from their Â鶹ԭ´´ student email account. Public area damages, including trash or other items left in hallways, will be charged to the residents who live in the area. Students who receive damage charges will be notified by email. An appeal process will be outlined in that email. 
• Students who do not check out may be charged a $50 improper check-out fee.
• Students who do not check out by 12:00 p.m. (noon) CDT on June 13, 2026, will be assessed a $100 late check-out fee.
• Belongings left in the room after checkout will be donated or disposed of 7 days after the student checks out.

Mail

When you move out of the building, please empty your mailbox and update your current address in CAESAR in order to assure that your first-class mail gets to you in a timely manner.

• If a mail forwarding address is not provided, all USPS first class mail will be returned to sender. Any mail received one month after your move-out date will be automatically returned to sender.
• First class mail does not include bulk mail, periodicals (newspapers, magazines, etc.) or items from private carriers (UPS, FedEx, etc.). Make sure to update your address information with banks, periodicals, and online shipping orders to continue receiving mail after you move.
• USPS also provides a forwarding service when you file for a change of address on the .

Other Information

• Please remember that NU parking policies remain in effect during move out periods.
• Please observe all signage and policies. Most lots require permits from 8:00 a.m. to 4:00 p.m. on weekdays. Some spaces are reserved 24 hours, and others have parking meters.
• Do not park in fire lanes while moving out.

Questions?

Please contact your front desk.